Student Withdrawal Tuition Refund Policy

The school understands that families may need to withdraw their students due to unforeseen circumstances. The following policy outlines refund eligibility and conditions.

1. Non-Refundable Fees

The following fees are non-refundable under all circumstances:

• Registration Fee

• Textbook Fee (after pickup)

2. Class Fee

The Class Fee is collected on behalf of each classroom for class supplies and is managed directly by the class representative.

• Families seeking a refund of the Class Fee must contact their class representative.

• The school does not manage or process Class Fee refunds.

3. Refund Calculation

Refunds consist of two parts: Tuition Refund and Service Point Security Deposit Refund.

(a) Tuition Refund

• Tuition refunds are calculated per semester and are based on the week of withdrawal.

• As the semester progresses, a prorated percentage of tuition is deducted.

• The schedule is as follows:

  • Withdrawal in Weeks 1–2: 100% of tuition refunded

  • Withdrawal in Weeks 3–8: 75% of tuition refunded

  • Withdrawal in Weeks 9–16: 50% of tuition refunded

  • Withdrawal in Second Semester, Weeks 1–8: 25% of tuition refunded

  • Withdrawal in Second Semester, Weeks 9–16: No refund
    
    

(b) Service Point Security Deposit Refund

• A $150 Service Point Fee deposit is collected each school year.

• Each family is required to complete 5 service points per semester, for a total of 10 points per school year.

• For every unfulfilled service point, $15 will be deducted from the Service Point Fee deposit.

• Refund of the deposit is issued after final calculation when the student withdraws.

• The schedule is as follows:

  • Withdrawal in Weeks 1–2: 100% of deposit refunded

  • Withdrawal in Weeks 3–16: $75 + ($15 for every 1 point fulfilled)

  • Withdrawal in Second Semester, Weeks 1–16: $15+ ($15 for every 1 point fulfilled)

4. Conditions

• Families must complete and submit the official Student Withdrawal Form, available on the Registration webpage.

• The effective date of withdrawal is the submission date of the form. The withdrawal date cannot be backdated to the student’s last attendance date.

• Refunds are processed within 30 days of the approved withdrawal.

• No refunds are granted beyond the dates listed above.

• This policy applies to all students. For unique circumstances, please contact the Registration Coordinator.

If you have any questions, please contact 📧 registration@sanjosechineseschool.org